Childcare estate control

Every nursery. One digital passport.

Return to BioTrack website● Demonstration active
Illustrative operating modelPublic data is fictional. BioTrack does not replace independent inspection or authorised approval.

For facilities and property teams

Know what is installed, what needs attention and which proof is missing.

BioTrack keeps each nursery outdoor environment, asset, project and supporting record together. Bea helps the team find gaps and move the next action to the right person.

Open the completed nursery example Record a pilot job
Facilities viewOne standard across every siteAssets, inspections, maintenance, contractors, evidence and decisions.
Current problemRecords are spread across emails, folders, phones and suppliers.
BioTrack actionBea identifies missing evidence and prepares a named action.
Operational resultThe team can review one controlled record instead of rebuilding the history.

Digital asset passport

What can be recorded

Outdoor learning areas and classrooms
Play equipment and safety surfaces
Artificial and natural grass
Trees, planting and biodiversity
Paths, fencing, shade and water features
Irrigation, warranties and care plans

Where time should be recovered

Less searching and rebuilding

One evidence recordQuotes, invoices, photographs, inspection reports and handover files stay linked.

Faster gap checkingBea compares the record with the evidence required for the job.

Clear maintenance historyCondition records, warranties and care requirements remain connected to the asset.

No time saving is claimed yet. The 90-day pilot must measure it against the team’s current process.

Missing evidence

Who does Bea contact, and how?

Current pilot method
1Bea finds the gapFor example, a playground inspection report is missing.
2A person assigns itThe project lead selects the responsible person and due date.
3Bea prepares the requestAn authorised user checks and sends the email.
4Evidence is returnedThe report is uploaded to the protected project.
5A person closes itBea rechecks the gap, then an authorised person confirms it.
Automatic emails and reminders are not active yet.The current pilot prepares the request and records the action. The user sends it from their own email account.

Available in the working pilot

What works now

  • Create and manage more than one job.
  • Upload documents and photographs.
  • Ask Bea to propose details from supported files.
  • Require human confirmation before records change.
  • Assign evidence gaps with a person and deadline.
  • Download a job report with the audit history.

Required before confidential estate rollout

What still needs building

  • Named user accounts and role-based permissions.
  • Separate nursery, regional and group access.
  • Automatic emails, reminders and escalation.
  • Estate-wide inspection and overdue-action dashboard.
  • Agreed data retention, privacy and support terms.
  • Required links to existing facilities systems.

Recommended next step

A controlled 90-day childcare pilot

Use a small number of representative nurseries. Measure administration time, missing records, action closure, report preparation and user feedback before deciding whether to scale.

See pilot scope and indicative pricing
Illustrative platform allowance£100 per managed site, per monthEquivalent to the existing £1,200 annual demonstration assumption. It is not a confirmed quotation. Pilot setup and services depend on the agreed scope.
BioTrack supports control. It does not replace responsibility.Independent inspectors, facilities managers and other authorised people remain responsible for safety, compliance, payment and approval decisions.